Submit all documents to Holly Keefer in 228 South Hall.

Part II: What is the Criteria to Get Transcript Notation

1. Intern is supervised by a competent on-site professional whom is aware of his/her supervisory and evaluation responsibilities at the beginning of the internship. If participating in an overseas program, this is generally not a concern; however if you choose an internship service that is not listed with the ICC or develop your own internship, you may want to check with an ICC internship coordinator to make sure the internship qualifies.

2. The internship is consistent with the student's career and academic goals,and has educational value (spending the Summer vacationing in Europe doesn't count).

3. Completion of all parts of the transcript notation form, including proposal, supervisor evaluation and student final report.

4. Intern must work a minimum of 40 hours per quarter.

5. No retroactive transcript notation will be granted.

PART III: To Obtain Transcript Notation:

Successful completion of the "Internship Transcript Notation and Evaluation Form" is required for transcript notation, this does not fulfill requirements for academic credit.

Submit the completed TN form (with supervisor evaluation, timesheet, and student report) to the Internship and Career Center immediately upon completion of the internship. DO NOT MAIL TN FORMS TO US! Fax them to us at (530) 752-0411.

Keep in mind that the final report must be 3 - 5 pages, typed, double spaced with margins no greater than 1.25 inches and type font no greater than 12 point. Any deviation from this will result in the final report being returned and possible denial of transcript notation. Also keep in mind that this is a report that you are writing about an employment position. It deserves every bit as much effort as you would put into a paper for a graded class or for an employer asking you to submit a report.

For an internship lasting more than one quarter you must complete the "Internship Transcript Notation and Evaluation Form", including student report and supervisor evaluation, for each quarter you are interning.

Turn your timesheets in to us, but before you do make a copy for yourself for your own records.

PART IV: To Obtain Academic Credit:

You must be enrolled (have paid registration fees) for the quarter you are interning. See staff for information regarding academic credit for summer internships.

Credit is awarded by an academic department through a sponsoring faculty member.

AN INTERNSHIP for which academic credit may be awarded is one in which:

1. Students are able to apply the concepts and methods of one or more academic disciplines to an appropriate work experience or field setting.

2. Students are able to grow intellectually by the extension of the general intellectual tools of one or more academic disciplines to the workplace.

3. Faculty sponsors are able to assess the quality of academic work completed by the student.

A STUDENT for whom academic credit may be awarded is one who:

1. Possesses a suitable background in the discipline for which academic credit is sought.

2. Possesses the background or skills necessary to successfully complete the requirements of the internship.

3. Will experience significant intellectual growth as a result of the internship and the associated academic work.

THE EXPERIENCE MUST ALSO INCLUDE:

1. Prior approval by the appropriate Program Manager in Work-Learn and Career Planning and Placement, certifying that the internship is appropriate for academic credit.

2. Once an internship is initiated, a written description of the internship must be submitted, with a letter from the sponsor that describes the student's responsibilities, hours, and the sponsor's expectations.

3. Evidence that a career professional directly supervises the student intern must be presented.

4. Prior approval by a faculty sponsor whose background relates to the internship.

5. Adherence to department guidelines setting forth specific requirements for the granting of academic credit.

6. A paper or project that demonstrates the student's ability to perform critical reasoning and/or methods of research appropriate to the discipline.

TIME COMMITMENT AND UNIT VALUE

The basic formula is one unit per three hours of work per week for a 10-week period.

For example: If you work 3 hours a week you can receive one unit.

A Request for Approval of Internship and Academic Credit form is required for any 92 or 192 course.

These forms may be obtained through the appropriate academic department or the Internship and Career Center. To receive credit, the internship must be sponsored by a faculty member. Meet with a faculty member to discuss the merits of the internship and have them sign the form. Obtain the CRN number from your faculty sponsor/department to add the 92/192 via RSVP. The form must then be submitted to the faculty's department office for the department chair's signature by the last add day of the quarter.

An option for acquiring up to 12 units for an international internship could be the Global & International Studies minor.

PART V: Self-Developed Internships:

If you would like help in developing an internship, or if you are currently working in an area that may meet internship requirements (see PART II), talk to an ICC coordinator. They will be able to direct you.

In order to receive transcript notation, students who have developed their own internships will need:

1. A letter on the organization's letterhead, signed by on-site supervisor, indicating name, address, and phone number of the organization, name of the on-site supervisor, and a brief description of the internship.

2. To complete part 1 & 2 of the Proposal section of the transcript notation form. Have the supervisor read, sign and date the proposal. When complete, fax it to the ICC at (530) 752-0411.

3. To speak with an Internship and Career Center Coordinator who will evaluate appropriateness of the internship proposal.

Search for an Internship

Go directly to the ICC International Page to look for an internship that enhances your education. Note you must be affiliated with UC Davis as a Student, Staff, Faculty, or Alumni to access the job search database.

Downloading Transcript Notation Forms

Keep in mind that all internships are subject to approval by your internship coordinator. Filling out and completing the Transcript Notation forms does not guarantee the internship will be noted on your transcripts. It is always best to talk to a coordinator before turning in a transcript notation form. Download a copy of the Transcript Notation form here. Before filling out a Transcript Notation form, always check the Deadlines and talk to a Student Advisor or Coordinator. Fax all transcript notation forms to us at (530) 752-0411 or turn them in to 228 South Hall. If you have any questions, come to the second floor of South Hall.

Click here to download the Transcript Notation form for all international internships.

Get the free Acrobat Reader to read the form.

CONTINUE >>